FCredentialFile

FOR PHYSICIANS, NURSE PRACTITIONERS & PHYSICIAN ASSISTANTS

When they ask,
you have it.

Your licenses, credentials, continuing education and professional records, all together. Find the right document, see what’s coming due, and get back to caring for patients.

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Built by a clinician · 100% hassle free money back guarantee

Illustrative physician taking a quiet moment outside after a shift
Your time belongs with patients.
Documents you can findDeadlines you can seeEducation records togetherRecords ready to share

WHY I BUILT CREDENTIALFILE

“I needed a better answer than ‘somewhere on my computer.’”

Dr. Eric WhitneyPracticing physician · Founder, CredentialFile

During training, I nearly missed a deadline that could have cost me my license and possibly my career. I needed a dependable way to see what was due and keep the paperwork I would be asked to produce for years, sometimes decades.

Then came hospital privileges, state licenses and credentialing applications. Each one asked for an extraordinary amount of documentation. Often, it was the same documentation I had already supplied somewhere else.

When I ask colleagues where they keep their records, the answer I hear most often is, “Somewhere on my computer.” That was my problem, too. Having a file somewhere didn’t mean I could find it when I needed it, or know whether it was the right version.

Before medicine, I designed software and worked with teams of programmers to bring my ideas to life. AI gave me a more direct way to build and refine the solution I wanted.

I started with a simple idea: give every document a home. Take a picture, upload a file or forward an email. Let the app read and organize it, review the details, and keep it ready for the next request.

Today, CredentialFile holds the records I’ve been asked for throughout my own credentialing across multiple states and hospitals, from licenses and malpractice insurance to vaccinations, background checks, peer references and case logs.

I built it from my experience as a physician, but the need reaches beyond my profession. Nurse practitioners and physician assistants face the same recurring requests for licenses, certifications, health records and proof of continuing education. They deserve a dependable home for that paperwork, too.

When someone asks, I have it. That’s the peace of mind I wanted to share.

A SIMPLE HABIT. A MORE ORGANIZED CAREER.

New paperwork comes in.
You know where it goes.

01 / CAPTURE IT

Take a photo. Upload it. Forward it.

A renewed license. A vaccination record. A new privilege letter. Add it when you receive it, while you know exactly where it is.

02 / KEEP IT ORGANIZED

Give every record a home.

AI reads supported documents and helps file the details in the right place. Review what it found, make corrections, and keep the original attached.

03 / HAVE IT READY

Answer the next request.

Find the document you need and review it before sharing. Prepare a packet for the next hospital or credentialing office without starting the search all over again.

SEE HOW IT FITS YOUR WORKING LIFE

Your records, ready.
Your next steps, clear.

From finding a license to reviewing education records, see how the app fits your day.
Actual app interface · Fictional physician records shown

KNOW WHAT’S COMING DUE

See the deadline before it becomes urgent.

Bring approaching renewals, expiring privileges and recorded CME gaps into one view. Review the details, record a follow up and keep the next step in sight.

THE BUSINESS SIDE OF CLINICAL PRACTICE

A clearer picture
of your practice.

Once your credentials have a home, give your working life one too. Practice Manager brings the details of your contracts, clinical activity and payments together.

CONTRACTS & WORK

Know what you agreed to.

Keep contracts and rates together. Log your work and call time against the right assignment, so the details are there when it’s time to bill.

CASES & PRODUCTIVITY

Understand the work you do.

Log cases and supported CPT codes, track work RVUs, and build a clearer record of your activity for credentialing and productivity discussions.

INVOICES & EXPENSES

Follow the money through.

Create and send invoices, track payments and organize expenses. Use rough tax estimates for supported 1099 scenarios to help plan ahead and prepare for a conversation with your tax professional.

YOUR DOCUMENTS. YOUR DEADLINES. YOUR PRACTICE.

Everything you can do with CredentialFile.

For physicians, nurse practitioners and physician assistants. See the records you can organize, the paperwork you can share and the work you can manage, all in one place.

Download the feature guide

70 features across 7 areas

Credentials & professional history13 features

Medical licenses

Keep license numbers, states, issue dates, renewal dates and supporting files together.

DEA, CSR & certifications

Track controlled substance registrations, board certifications and life support credentials.

Hospital privileges

Keep appointments, facilities, privilege letters and expiration dates ready for recredentialing.

Insurance policies

Organize carriers, policy numbers, coverage amounts, effective dates and renewals.

Malpractice history

Keep claim details, outcomes and supporting records for consistent disclosure.

Education & training

Store degrees, residency, fellowship and training certificates.

Work history

Keep positions, facilities, dates, descriptions and reasons for leaving in one timeline.

Peer references

Maintain contact details, specialties, relationships and reference sharing tools.

Case logs

Record procedures, facilities, roles and codes; review summaries by academic year.

Publications & memberships

Keep citations, professional organizations, dues and renewal dates.

Professional photos

Store dated headshots for credentialing packets.

Travel documents & IDs

Keep travel program details and document expiration dates.

Custom categories & favorites

Add categories that fit your career and mark frequently used records.

CME & renewal planning12 features

CME for physicians, NPs & PAs

Track continuing education credits, requirements and due dates for your profession and tracked states.

Renewal cycle tracking

See credits within each license’s renewal window, including category specific requirements.

Topic requirements

Track required subjects, one time training and conditional requirements with applicability questions.

Board & specialty progress

Review supported board and specialty CME requirements alongside state requirements.

Activity & certificate library

Keep activity titles, dates, providers, credit categories, topics and certificate files.

Certificate email intake

Forward CME certificates from a verified sender to the app’s CME inbox.

Transcript import

Import a transcript and review the activities extracted from it.

Transcript PDFs & renewal packets

Create state or board transcripts and gather available supporting certificates.

CME course resources

Find course resources relevant to gaps in your recorded CME.

Rule sources & review dates

Follow source links, see verification information and flag a rule for review.

Multi State Matrix

Compare licenses and CME status across your tracked states.

ACCME CME Passport profile

Keep the identity details a CME provider needs for reporting; this does not automatically report all CME.

Capture, find & send documents11 features

Email document intake

Send paperwork or forward credentialing requests from confirmed email addresses.

Scan & upload

Capture images or upload supported PDF and office documents.

AI reading & filing

Extract details and organize supported documents, with review and correction tools.

Original file attachments

Keep source documents linked to the relevant license, privilege, policy or other record.

CV import

Extract career details from an existing CV and review them before using them.

Search across your records

Find documents and professional records from one search box.

Vera assistant

Ask questions about your saved records and use assisted navigation and document workflows.

Credential request inbox

Review incoming requests and suggested document matches.

Approved email packets

Review recipients and attachments before sending a packet from the app.

Native sharing & copy

Use supported device sharing, email, text or copy for individual credential details.

Sharing history

See recorded sharing and follow up activity.

Deadlines, health & everyday organization8 features

Dashboard & action list

See expiring records, overdue items and recorded CME gaps together.

Reminder preferences

Choose lead times and repeat frequency for reminders; manage email and supported device alerts.

Snooze & acknowledge

Set aside an alert intentionally and keep a record of follow up actions.

Personal health & occupational records

Organize your own immunizations, titers, TB testing and occupational health documents.

Screening records

Keep background checks, drug screens, report details and expiration dates.

To do notes

Capture tasks and follow up when you have time.

Guided setup

Build your credential file step by step and resolve missing dates.

NPI lookup

Import publicly listed registry details and review them against your own records.

Practice: contracts, work & getting paid12 features

Contract library

Keep facilities, agencies, billing contacts and coverage terms together.

Contract scanning

Extract supported rate and coverage terms for your review.

Flexible pay terms

Track hourly rates, stipends, included hours, overage rates and billing increments.

Work log & call timer

Record clinical work, calls, procedures, rounding and orientation against a contract.

Voice entry

Dictate work or case details, then review the resulting entry.

Schedule & duty tracking

Keep planned coverage, days worked and time off visible.

CallSync import

Import a supported CallSync calendar using its subscription link; setup is specific to each device.

RVU log & CPT lookup

Record supported codes, units and work RVUs; the catalog is weighted toward neurosurgery and E/M.

Invoice generation

Turn billable work into invoices and export supported PDF, Word and Excel formats.

Invoice email & payment tracking

Send invoices, record partial payments and review unpaid balances and aging.

Expenses & receipts

Track travel and assignment expenses and keep receipts with the records.

Reimbursements

Distinguish agency reimbursed expenses from potential deductions.

Practice: planning & tax preparation6 features

Earnings forecast

Estimate income from planned work and contract rates.

Deduction ledger

Organize business expenses and supporting details for your tax preparer.

Statement import

Review extracted transactions before adding them to your records.

Federal & supported state estimates

Explore estimated taxes using supported models; state coverage is not universal.

Estimated payment log

Track tax payments by quarter, tax year and jurisdiction.

Tax prep exports

Bring organized income, expense and payment information to your tax professional.

Your records, wherever you work8 features

Phone & desktop layouts

Use the app at a desk or from your phone; install the supported web app to your home screen.

Account sync

Access supported cloud synced records across signed in devices.

Offline access

Read records already cached on a previously signed in device. Cloud sync, AI and sending require a connection.

Light & dark themes

Choose the viewing style that works for you.

CV generator

Create a professional CV from your saved career information; copy it or save a PDF.

Data export & backups

Export supported records and backup files, with restore tools for supported sections.

Protected Identity

Keep sensitive application identity fields on one device, with encrypted SSN and date of birth fields protected by your lock code. This section does not cloud sync or enter sharing packets.

In app support

Open support requests and read responses in the app.

Availability and important product boundaries
  • AI extracted information needs your review. An organized file does not replace a board’s rules, a hospital’s application, or primary source verification.
  • CME status reflects recorded evidence and the profile you provide. Missing records do not necessarily mean you need to repeat a course.
  • Practice is a separate product area. The advertised founding membership includes Practice while that membership remains active; later offers may differ.
  • Protected Identity stays on the device. Answer Bank entries, edits and sharing are currently paused. The full JSON backup can contain paused records, but their restoration is not currently supported.
  • Credential sharing and packet email are active. A separate administrator document portal exists in the source but is not presented here as an available launch feature.
  • Tax estimates cover supported jurisdictions and assumptions. The RVU catalog is not a complete all specialty CPT database.
  • Automatic SMS reminders are not yet sending; email and in app alerts are live. Group credentialing, payer enrollment services, automated state board filing and primary source verification are not claimed as CredentialFile services.
  • CME and continuing education tracking supports physicians, nurse practitioners and physician assistants. Requirements vary by profession, state and certification body.

YOUR CAREER DESERVES MORE THAN A FOLDER

Your paperwork has a home. You have your time back.

Your license is only one piece of your professional life. Bring your credentials, health records, continuing education and deadlines together, with Practice Manager for contracts, work logs and invoices. When the next request comes, you know where to turn.

BUILT AROUND YOU

One place for the records behind your career.

Built from the paperwork a practicing clinician actually needs. Ready for the next hospital, the next renewal and the next chapter.

Sign up for membership
01

Have the document when they ask.

Licenses, privileges, insurance, vaccinations and references. Organized together, ready to review and share.

02

See what needs your attention.

Keep renewal dates and education records in view, so the next step is easier to plan.

03

Know the business behind your work.

Connect your contracts, case logs, RVUs, invoices and expenses in Practice Manager.

LESS SEARCHING. MORE PEACE OF MIND.

Your time belongs
with patients.

And when the workday is over, it belongs to you. Give your paperwork a dependable home and your deadlines a place where you can see them. Make room for the parts of medicine and life that you enjoy.

Illustrative scene of a couple walking their dog after work

FOUNDING MEMBERSHIP

$99 / year

Your professional record

Founding Credential is $99/year for the first 100 paid members, with Practice included while the membership remains active. Your available offer is confirmed before payment.

  • Your credentials, documents, education records and deadlines
  • Practice tools for contracts, work logs, invoices and expenses; inclusion depends on your membership offer
  • Founding annual rate locked while continuously active
Sign up for membership

Annual membership renews unless canceled. Signup and sign-in continue in our existing CredentialDOMD app, using the same account and records.

100%

100% hassle free money back guarantee

A full, hassle free refund of your most recent annual membership payment, including a renewal. Request it at any time. No deadline. No prorating.

Already a member? Sign in

MORE HELP FOR YOUR WORKING LIFE

Guidance when you need it.

Explore our guides, learning resources and practical help.

License renewal guides

Browse state guides and links to licensing boards.

Explore →

CME resources

Find education resources, activity directories and renewal guidance.

Explore →

Practice & Locums

Explore tools for contracts, assignments, work logs and invoices.

Explore →

Help & how to videos

Follow practical guides for getting started and using the app.

Explore →

GETTING YOUR PROFESSIONAL LIFE ORGANIZED

A few practical questions.

Is this for nurse practitioners and physician assistants, too?

Yes. CredentialFile is for physicians, nurse practitioners and physician assistants who need a home for their professional paperwork. Keep licenses, certifications, health records, references and other credentialing documents together, with dates and files ready for the next request.

What can I keep in CredentialFile?

Your medical and DEA licenses, hospital privileges, insurance, CME certificates, education and work history, peer references, case logs, background checks, vaccinations and other professional records. Custom categories give additional paperwork a home, too.

How do I get my existing paperwork into the app?

Upload supported files, take a photo or forward documents from a confirmed email address. You can also start with your CV. AI helps read and categorize supported documents; review the extracted details and correct anything that needs attention.

What happens when a hospital asks for documents?

Find the saved record or review the documents suggested for an incoming credentialing request. Choose what to share, check the recipient and attachments, and approve the packet before it is sent. Individual records also have device sharing options.

Does CME tracking include NPs and PAs?

Yes. CredentialFile tracks CME and continuing education for physicians, nurse practitioners and physician assistants. Keep certificates and credits together, track requirements and due dates, and see what education you still need for your profession.

What does Practice Manager add?

A place for contracts, work and call logs, supported CPT and RVU tracking, invoices, payments and expenses. Planning tools include rough tax estimates for supported jurisdictions and assumptions. Practice is included while an eligible founding membership remains active; review your offer before paying.

Does it complete credentialing or renew my license for me?

It helps you organize your records and see what needs attention. You still complete the hospital’s application, required attestations and board renewals. Keep reviewing your dates and requirements as your circumstances change.

Are my health records the same as patient records?

No. Your vaccination, titer, screening and occupational health documents are part of your own professional file. Keep identifiable patient information out of case descriptions and ordinary document uploads.

Can I use it on my phone or without a connection?

The app adapts to phone and desktop screens. Previously cached records can be available on a device you have already signed into. Cloud sync, AI processing and sending require an internet connection. Some sensitive records are device only; see the feature guide for those limits.

What if it doesn’t make my life easier?

Request a full refund of your most recent annual membership payment, including a renewal, at any time. There is no deadline and no prorating. The guarantee covers that payment, rather than every past year’s payments combined.